August 16, 2005

The Montgomery County School Board met on the above date in the administrative building at 6:30 p.m. for the purpose of a work session.

Board Members Present

B. Wendell Jones, Vice Chair

Penny J. Franklin Susan Morikawa

Richard J. Johnson Mary Hayne North

Staff Members Present

Tiffany Anderson, Superintendent

Judith B. Barylske Anita P. Johnston

Daniel A. Berenato Rebecca Mummau

Christine C. Burton Katherine M. Rodgers

Sandra Z. Colman Walter L. Shannon

Harvey C. Goodwin Jeanette R. Warwick

Carol Jennings Brad King, Attorney

Call to Order

Mr. Jones called the meeting to order with the pledge of allegiance to the flag at 6:38 p.m.

Adoption of Agenda

On motion by Mrs. North, seconded by Mrs. Morikawa, the Board voted unanimously to adopt the agenda as presented.

Closed Session

Mrs. North moved, seconded by Mrs. Morikawa, and the Board voted unanimously to enter into a closed meeting pursuant to Section 2.2-3711(A) of the Code of Virginia at 6:39 p.m. for the purpose of discussion of the following specific matters:

Student Matters: Discussion or consideration of student disciplinary matters, as authorized by Section 2.2-3711 (A)(2) of the Code of Virginia.

Return to Open Session and Certification

Mrs. North moved, seconded by Mrs. Morikawa, and the Board voted unanimously to return to open session at 7:30 p.m.

Ms. Franklin moved, seconded by Mrs. North, and the Board adopted the following resolution:

WHEREAS, the County School Board of Montgomery County has

convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with provisions of the Virginia Freedom of Information Act; and

WHEREAS, Section 2.2-3711(d) of the Code of Virginia

requires a certification by this School Board that such closed meeting was conducted in conformity with Virginia Law;

NOW, THEREFORE, BE IT RESOLVED

that the County School Board of Montgomery County

hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies, and (ii) only such public business matters as were identified in the motion convening the meeting were heard, discussed, or considered.

Ayes: Penny J. Franklin Mary Hayne North

Richard J. Johnson B. Wendell Jones, Vice Chair

Susan Morikawa

_________________________ August 16, 2005

Clerk of the Montgomery Date

County School Board

Action

Ms. Franklin moved, seconded by Mrs. North, and the Board voted unanimously to readmit a student to Montgomery County Public Schools (MCPS).

Honors, Awards and Recognitions

The School Board recognized the Blacksburg High School (BHS) boy’s soccer team for winning the Group AA State Championship. Members of the team include Logan Baird, Peyton Berkeley, Nash Pleasant, Albert Alwang, Jeremy Williams, Michael Gallimore, Ryan Klein, Erik Olson, Will Matthews, Freddie Jones, Peter DiSalvo, Tim Becker, Michael Breske, Jon Talbot, Ian McCoy, Kevin Gregory, Justin Epstein, Harrison LaPuasa, Evan Cartensen, Matt Mitchell, Daniel Ehrich, Kenny Brinckman, Brian Robinson, Jordan Glick, and Matt Becker. George Rogers is manager of the team.

Shelley Blumenthal, coach, and Jason Decker and Travis Bishop, assistant coaches, were also recognized. Jon Bohland and Benj Daniels serve as junior varsity coaches and assist the team as well.

The BHS boy’s tennis team was recognized for being named the Group AA state runner-up. Members of the team include Adam Alcorn, Colin Bixler, Jacob Bodtke, Nick Carroll, Louis Chen, Bill Diplas, Matthew Ellenbogen, Jacob Epstein, Pablo Farkas, Francis Green, Dotan Haim, Matthew Hauenstein, Nitin Kapania, Levent Kiran, Rishi Lohani, Jackson May, Ibraheem Mehmood, Kevin Petersen, Gilan Salehi, Robert Weimerskirch, Tyler Whitsett, and Travis Nebel. Pablo Farcas was recognized as the state runner-up in singles play. Pablo Farcas and Jackson May were recognized as the doubles state champions. Louie Belt was recognized as coach of the team.

Bus drivers Josh Simpkins and Russell Altizer were recognized for placing first and second respectively in the National School Bus Safety Competition. Rebecca Mummau, Supervisor of Transportation, was presented with a plaque from the national competition.

The School Board recessed at 7:45 p.m. and reconvened at 7:56 p.m.

Public Address

No one spoke during public address.

Item 08/05-141 Personnel Report: On motion by Mrs. North, seconded by Mrs. Morikawa, the Board unanimously voted to approve the personnel report with an addendum.

The personnel report is attached and made a part of the minutes as pages A1-A6.

Item 08-05-142 Payment of Bills: On motion by Mrs. North, seconded by Mr. Johnson, the Board unanimously voted to approve the bills as presented.

Operating Fund:

Utilities, 8/16/05 Ck. Nos. 432816-432834, $72,479.67

Bills, 8/16/05 Ck. Nos. 432835-432981, $227,592.70

Work Session

Mrs. North moved, seconded by Mr. Johnson, and the Board voted unanimously to enter a work session at 8:00 p.m.

Item 08/05-143 Adequate Yearly Progress (AYP) Update: The Board received AYP results. Dr. Anderson reported that seven elementary schools, one middle school, and all four high schools made AYP. She said no schools in the division would have to offer “School Choice” this year.

Item 08/05-144 Revisions to the MCPS Policy Manual: Brad King, School Board Attorney, reviewed revisions to the MCPS Policy Manual with the Board. Mr. King said most of the changes are mandated by the legislature. This item will be placed on the September 6, 2005 agenda for a second reading.

Item 08/05-145 Enrollment Projections: Jeanette Warwick, Director of Instruction, reviewed preliminary elementary enrollment figures with the Board. Ms. Warwick told Board members that elementary class sizes are in compliance with state guidelines; however, 15 classes do not meet the School Board goal for class sizes. She said a kindergarten teacher is needed at Shawsville Elementary School (SES).

Ms. Franklin said she would like to see data on special education students listed by disability at each grade level at each school.

Return to Regular Session

Ms. Franklin moved, seconded by Mrs. North, and the Board voted unanimously to return to regular session at 9:05 p.m.

Superintendent’s Reports, Recommendations and Announcements

Item 08/05-146 Additional Teacher at SES (Action): Ms. Warwick expressed the need for a kindergarten teacher at SES as 25 students are enrolled in each kindergarten classroom at this school.

Mrs. North said she would like to know where all the students at SES and Elliston Lafayette Elementary School are coming from this year.

Mrs. North moved, seconded by Ms. Franklin, and the Board voted unanimously to approve the hiring of a kindergarten teacher at SES.

Item 08/05-147 Additional Teacher Assistant Allocation (Action): Dr. Anderson told board members that the administration is requesting that six teaching assistants be hired to lower the pupil/teacher ratios in several elementary classrooms. She said these staff members would be certified part-time staff also trained to serve as substitute teachers. Dr. Anderson noted that she was originally requesting 15 teaching assistants but decided to request six in case more full-time classroom teachers have to be hired after school begins. She said a teaching assistant in kindergarten at SES would not be required with the addition of a full-time teacher.

Mrs. North moved, seconded by Mrs. Morikawa, to hire six teaching assistants and have the administration develop a salary scale and job description for the positions.

Ms. Franklin moved, seconded by Mr. Johnson, to hire seven teaching assistants (half of the number originally requested). The motion failed by a vote of two to three. Voting in favor were Mr. Johnson and Ms. Franklin. Voting against were Mrs. Morikawa, Mrs. North, and Mr. Jones.

The Board voted unanimously to hire six teaching assistants and have the administration develop a salary scale and job description for the positions.

Item 08/05-148 Verizon Easement at Old Christiansburg Middle School (Action): Mrs. North moved, seconded by Mrs. Morikawa, and the Board voted unanimously to approve the Verizon easement at old CMS and authorize the Board Chair to sign the agreement.

Item 08/05-149 Appropriation of Fiscal Year 2004-2005 Carry-Over Funds (Action): Walt Shannon, Director of Management Services, reported that $278,701 is available in carry-over funds from the 2004-2005 budget for one-time expenditures. Mr. Shannon told Board members that $78,701 is needed to purchase four maintenance support vehicles while the remaining funds ($200,000) could be used for capital projects.

Mrs. North moved, seconded by Ms. Franklin, and the Board voted unanimously to authorize a request to the Board of Supervisors for appropriation to the fiscal year 2005-2006 School Operating Budget in the following areas:

Encumbrances – Open Purchase Orders $330,479

Balance Project Graduation $ 29,623

Balance Belview CSR Grant $ 48,642

Balance CHS CSR Grant $ 27,321

Funds for One-Time Expenditures $278,701

Total Supplemental Appropriation $714,766

Item 08/05-150 Student Fees for Career and Technical Education (CTE) Dual Enrollment Courses (Action): Dr. Katherine Rodgers, Assistant Superintendent, presented the Board with a proposal to change the way fees are charged for advanced placement and career and technical education dual enrollment courses.

Mrs. North moved, seconded by Ms. Morikawa, and the Board voted unanimously to approve the plan for dual enrollment courses with funding of $5,000 to come from the vocational account.

Mrs. North said she would like a report on the impact of the plan on career and technical education students.

Item 08/05-151 Superintendent’s Evaluation (Discussion/Action): Mr. Johnson moved, seconded by Ms. Franklin, and the Board unanimously approved the superintendent’s evaluation instrument as presented.

Unfinished Business by School Board Members

Mrs. Morikawa stated that she would like the Board to be evaluated by the superintendent. Other Board members expressed a desire for an evaluation by the superintendent and a self-evaluation by the Board.

Agenda Preparation

September 6, 2005 Two-Year School Calendar

Enrollment Update

Revisions to the Policy Manual

Update on Test Results – SOL (Accreditation Results), Stanford 10, SAT

Superintendent’s Evaluation (Closed Session)

September 20, 2005 Tenth Day Enrollment Update

Adjournment

The meeting was adjourned at 10:20 p.m. on motion by Ms. Franklin, seconded by Mrs. North, and passed unanimously.

School Board Chair Clerk of the School Board