January
8, 2008
The
Montgomery County School Board met on the above date in the administrative
building at 6:00 p.m. for the purpose of a reorganization meeting and a regular
business meeting.
Board Members Present
B. Wendell Jones, Chair
Phyllis T. Albritton Penny J.
Jamie M. Bond W. Wat
David G. Dunkenberger, II Joseph T. Ivers, Jr.
Staff Members Present
Tiffany Anderson, Superintendent
Judith K. Barylske Mark J. Pasier
Daniel A. Berenato Carol Reynolds
Christina T. Gilley Walter L.
Harvey C. Goodwin Brad King,
Attorney
Lois T. Graham
Call
to Order
School
Board Clerk Anita Johnston called the meeting to order with the pledge of
allegiance to the flag at 6:00 p.m.
Adoption
of Agenda
On motion by Mr. Jones, seconded by Dr. Hopkins, the Board voted unanimously to adopt a revised agenda adding legal matters, personnel matters, and real estate matters to the agenda during closed session.
Item
01/08-01 Reorganization
of School Board:
1.
Election of Chair: Ms.
Franklin nominated Mr. Dunkenberger as Chair of the School Board. Dr. Hopkins nominated Mr. Jones as Chair of
the School Board. Dr. Hopkins moved,
seconded by Ms. Franklin, and the Board voted unanimously that nominations be
closed. Mr. Jones was elected
Chair. Voting in favor of Mr. Jones were
Mrs. Albritton, Dr. Hopkins, Mr. Ivers, and Mr. Jones. Voting in favor of Mr.
Dunkenberger were Mrs. Bond, Mr. Dunkenberger, and Ms. Franklin.
Item 01/08-01
Closed Session
Ms. Franklin
moved, seconded by Mrs. Albritton, and the Board voted unanimously to enter
into a closed meeting pursuant to Section 2.2-3711(A) of the Code of
Virginia at 6:07 p.m. for the purpose of discussion of the following
specific matters:
Student
Matters: Discussion or consideration of student
disciplinary matters, as authorized by Section 2.2-3711 (A)(2) of the Code
of Virginia.
Personnel
Matters: The
discussion or consideration of prospective candidates for employment;
assignment; appointment; promotion; performance; demotion; salaries;
disciplining or resignation of specific public school officers, employees or
appointees, as authorized by Section 2.2-3711 (A)(1) of the Code of Virginia.
Legal
Matters: Consultation
with legal counsel and briefings by staff members or consultants pertaining to
actual or probable litigation, where such consultation or briefing in open
meeting would adversely affect the negotiating or litigating posture of the
school division, as authorized by Section 2.2-3711(A)(7) of the Code of
Virginia.
Real Estate Matters: The discussion or consideration of the
acquisition of real estate for the construction of a new school, where
discussion in an open meeting would adversely affect the bargaining position or
negotiating strategy of the public body, as authorized by Section
2.2-3711(A)(3) of the Code of Virginia.
Return to Open Session and Certification
Mrs. Albritton
moved, seconded by Ms. Franklin, and the Board voted unanimously to return to open
session at 7:30 p.m.
Mr. Dunkenberger
moved, seconded by Mrs. Albritton, and the Board unanimously adopted the
following resolution:
WHEREAS, the County School Board of
convened a closed meeting on this date pursuant to an affirmative
recorded vote and in accordance with provisions of the Virginia Freedom of
Information Act; and
WHEREAS, Section
2.2-3711(d) of the Code of
requires a certification by this School Board that such closed meeting
was conducted in conformity with Virginia Law;
NOW, THEREFORE, BE IT RESOLVED
that the County School Board of
hereby certifies that, to the best of each member’s knowledge (i) only
public business matters lawfully exempted from open meeting requirements by
Ayes: Phyllis T. Albritton W.
Wat
Jamie M. Bond Joseph T. Ivers, Jr.
David G. Dunkenberger, II B. Wendell Jones, Chair
Penny J. Franklin
_______________________________ January
8, 2008
Clerk
of the
Action
Mr. Dunkenberger moved, seconded by Mrs. Albritton, and the Board voted unanimously to readmit student A to Montgomery County Public Schools (MCPS).
Ms. Franklin moved, seconded by Mr. Dunkenberger, and the Board voted unanimously to expel student B from MCPS.
Dr. Hopkins moved, seconded by Mrs. Albritton, and the Board voted unanimously to expel student C from MCPS.
Item 01/08-01 Reorganization
of School Board (Continued):
2.
Election
of Vice Chair: Ms.
Franklin nominated Mr. Dunkenberger as Vice Chair of the School Board. There were no other nominations. Ms. Franklin moved, seconded by Mrs.
Albritton, and the Board voted unanimously that nominations be closed. The Board unanimously voted to appoint Mr.
Dunkenberger as Vice Chair of the School Board.
3. Appointment of Clerk and Deputy Clerks:
Clerk: On
motion by Dr. Hopkins, seconded by Mrs. Albritton, the Board voted unanimously
to appoint Anita P. Johnston as Clerk of the Board.
Deputy
Clerks: On motion by Dr. Hopkins, seconded by Mrs. Albritton,
the Board voted unanimously to appoint Tiffany Anderson and Lisa R. McAlexander
as Deputy Clerks of the Board.
4. Adoption of Resolution Affirming Officers of the County School Board of Montgomery County: Mr. Dunkenberger moved, seconded by Dr. Hopkins, and the Board voted unanimously to adopt the following resolution:
WHEREAS, at the reorganization meeting of the
B. Wendell Jones, Chair
David G. Dunkenberger, II, Vice Chair
Anita P. Johnston, Clerk
Tiffany
Anderson, Deputy Clerk
Lisa R. McAlexander, Deputy Clerk
NOW, THEREFORE, BE IT RESOLVED, that pursuant
to Article 6, Section 22.1-122, of Virginia School Law, the above officers are
authorized to sign all warrants drawn on the Treasurer or other officer charged
by law with the responsibility for the receipt, custody and disbursement of the
funds of the School Board. Such warrants
shall be signed by the Chair or the Vice-Chair of the School Board,
countersigned by the Clerk or Deputy Clerks.
Item 01/08-01 (Continued)
5.
Board
Committee Appointments: Board members were appointed to the
following committees/positions:
Liaison to the Board of Supervisors – Mr.
Jones
Insurance Committee – Dr. Hopkins
Planning Commission – Mrs. Bond and Mr.
Dunkenberger
Voting Delegate to
Alternate to VSBA – Mrs. Albritton
National School Boards Association Delegate –
Mr. Ivers
Christiansburg Institute Board – Ms. Franklin
Social Justice and Non Violence Coalition –
Ms. Franklin and Mrs. Albritton
Southwest Virginia Governor’s School – Mr.
Ivers
6. Adoption of Resolution Appointing an Agent
and Deputy Agent for Signing Claims: Mrs. Albritton moved, seconded by Mrs.
Bond, and the Board unanimously adopted a resolution appointing the
Superintendent and, in her absence, the Assistant Superintendent as agent and
deputy agent respectively for signing claims.
This resolution is attached and made a part of the minutes as page A1.
7. Appointment
of Superintendent Designee:
On motion by Mrs. Albritton, seconded by Mrs. Bond, the Board voted
unanimously to appoint the assistant superintendent as primary superintendent
designee and, in his absence, the director of elementary education as secondary
superintendent designee.
8.
Schedule
of Meeting Dates, Times, Locations: On motion by Ms. Franklin, seconded by Dr.
Hopkins, the Board voted unanimously to hold School Board meetings at the
School Board Office on the first and third Tuesdays of each month at 7:30 p.m.
Item 01/08-01 (Continued)
9.
Adoption
of Hiring Practices Resolution:
Ms. Franklin moved, seconded by Mrs. Albritton, and the Board voted unanimously
to approve the adoption of the hiring practices resolution.
This resolution is attached and made a part of these
minutes as pages B1-B3.
10. Adoption of Policy 1-1.6 (School Board
Procedures/Standards of Conduct) and Policy 1-1.7 (Code of Ethics): Ms.
Franklin moved, seconded by Mrs.
Albritton, and the Board voted unanimously to reaffirm Policy 1-1.6 (School
Board Procedures/Standards of Conduct).
Ms. Franklin moved, seconded by Mrs.
Albritton, and the Board unanimously reaffirmed Policy 1-1.7 (Code of Ethics).
The School Board Procedures/Standards of
Conduct and Code of Ethics are attached and made a part of these minutes as
pages C1-C3.
11. Appointment of a Blue Ridge Educational
Television Representative (ETV):
Ms. Franklin moved, seconded by Mrs. Albritton, and the Board voted
unanimously to appoint the Supervisor of Social Sciences and Character
Education as the School Board representative to the Blue Ridge ETV for 2008.
12.
Reaffirmation of Policy 1-1.5 (
The mission, vision and priority goals are attached and made a part of these minutes as pages D1-D2.
Item 01/08-01 (Continued)
13. Reaffirmation of School Board Protocols: On motion by Mrs. Albritton, seconded by
Ms. Franklin, the Board unanimously reaffirmed the School Board Protocols.
The School Board Protocols are attached and
made a part of these minutes as page E1.
14. Adoption
of Resolution Authorizing the Superintendent to Settle Claims Against the
School Board: Mrs.
Albritton moved, seconded by Ms. Franklin, and the Board unanimously adopted
the resolution authorizing the Superintendent to settle claims against the
School Board.
The resolution is attached and made a part of
these minutes as page F1.
15. Policy
Manual: Mr. Jones announced that the MCPS Policy Manual is available
at the Blacksburg, Christiansburg, and Shawsville branches of the
Montgomery/Floyd Regional Library, at the School Board Office and at all
schools in the district. He added that
the policy manual is also available on the MCPS website.
Public Address
No one spoke during public address.
Item
01/08-02 Personnel Report: On motion by
Mrs. Albritton, seconded by Ms. Franklin, the Board unanimously voted to
approve the personnel report with an addendum.
The report is attached and made a part of
these minutes as pages G1-G7.
Item
01/08-03 Payment of Bills: On motion by Ms.
Franklin, seconded by Mrs. Albritton, the Board unanimously voted to approve
the bills as presented.
Operating Fund:
Bills, 12/18/07, Ck. Nos. 447274-447624,
$568,296.13
Item 01/08-01 (Continued), Item 01/08-02 and
Item 01/08/03
Utilities, 01/04/08, Ck. Nos. 447625-447639,
$156,621.31
Payroll, 12/19/07, Ck. Nos. 45215-45240,
$4,777,104.82
Fixed Charges, 12/19/07, Ck. Nos. 45241-45311, $1,774,045.58
Payroll, 12/20/07, Ck. Nos. 45312-45317, $4,380.55
Fixed Charges, 12/20/07, Ck. Nos. 45318-45322, $1,018.64
Cafeteria:
Bills, 12/18/07, Ck. Nos. 2434-2450, $168,021.79
Payroll, 12/19/07, Direct Deposit,
$140,198.88
Fixed Charges, 12/19/07, Ck. Nos. 5112-5132, $34,604.30
Item 01/08-04 Consent Items: The following items were approved by general
consent:
1.
Minutes: Minutes from the October 30, 2007 public
hearing, the November 6, 2007 regular session, the November 20, 2007 work
session/public hearing, and the December 4, 2007 regular session.
Superintendent’s Reports, Recommendations,
Announcements:
Item 01/08-05 Fiscal Year 2008-2009 Budget
(Discussion/Action): Walt
Shannon, Assistant Superintendent, presented the initial budget requests and
adjustments to the 2007-2008 budget:
Fiscal Year 2007-2008 Budget $89,741,696
Initial Requests
Total
Compensation $ 7,090,304
Total
Staffing Requests (68.91 FTE’s) $ 3,694,830
Total
Purchased Services $ 155,200
Total
Travel/Other $ 70,100
Total
Supplies and Materials $ 864,942
Total
Capital Equipment & Improvements $ 2,419,621
Total Budget Changes $ 14,294,997
Total Budget $104,036,693
Compensation
Compensation
(8.9%) $ 6,334,887
Decrease
in VRS Contribution $ (432,619)
Item 01/08-03 (Continued), Item 01/08-04, and
Item 01/08-05
Decrease
in GLI Contribution $ (53,324)
Increase
Health Insurance (16.62%) $ 116,289
Part-time
Benefits (.5%) $ 355,893
Total Compensation $7,321,125
Base Budget Adjustments
Salary
Turnover Adjustment $
(194,936)
Benefits
Turnover Adjustment $ (35,885)
Increase
for Software Licenses/Service Contracts$ 19,000
Increase
Textbook Budget for State Match $ 188,197
Increase
4-Year-Old Pre-School State Match $ 25,800
Increase
for Cost of Diesel/Gasoline Fuels $ 56,250
Inflationary
Increase for Supp./Mat. (2.2%) $ 63,885
Inflationary
Increase for Equipment (2.2%) $ 32,381
Total
Base Budget Adjustments $ 154,692
Mr. Shannon told Board members that according
to the Governor’s state budget, the school division should receive an
additional $5,786,624 in state revenue.
He added that the local composite index has dropped from .37 to .34,
which will also provide additional income.
Mr. Shannon said he expects to receive the health insurance renewal
numbers from Anthem by January 21.
Mrs. Albritton
moved, seconded by Dr. Hopkins, and the Board voted six to one to schedule the
following meetings:
January 15, 2008 Budget Work Session 7:00 p.m. at SBO
January 22, 2008 Work Session 7:30 p.m. at SBO
January 24, 2008 Budget Work Session 7:00 p.m. at SBO
Voting in favor were Mrs.
Albritton, Mrs. Bond, Mr. Dunkenberger, Ms. Franklin, Dr. Hopkins, and Mr.
Jones. Mr. Ivers voted no because he could not be at the January 22 meeting.
Item 01/08-06 Announcements/Calendar
for January (Information): Dr. Anderson made no announcements.
Unfinished Business by School Board Members
Ms. Franklin reminded Board members about pursuing social justice training with other School Boards in the state.
Item 01/08-05 (Continued)
New Business by
School Board Members
Mr. Ivers asked if the calendar committee takes into account Jewish and other holidays when developing the school calendar. Dr. Anderson said the calendar committee doesn’t deal with this issue in the school division calendar. However, she said a list of all of these pertinent holidays would be distributed to principals for scheduling purposes.
Announcements/Information
Mrs. Albritton
thanked the superintendent for all of her work in providing food baskets to
families over winter break.
Mrs. Albritton
noted that she loved the music from
Mrs. Albritton
announced that the Forever Plaid program at
Mr. Ivers
announced that Patrick Day should be back in school by the end of the month.
Mrs. Bond
announced that her son was one of three students in
Ms. Franklin
urged Board members to complete the survey sent out by
Dr. Hopkins
thanked Nancy Ballinger for her years of service to MCPS. He also thanked Ms. Franklin for her work as
chair.
Agenda Preparation
January 22, 2008 Recognition
of National Board Certified Teachers
February 5, 2008 Public Hearing on the 2008-2009 School Operating Budget
Approval
of Initial Budget Request
February 19, 2008 Report on Drugs, Alcohol, and Gang Activity
Governor’s
School Presentation
Adjournment
The
meeting was adjourned at 9:05 p.m. on motion by Mrs. Albritton, seconded by Ms.
Franklin, and passed unanimously.
School Board Chair Clerk of the School Board